Detailed requirements for the thesis document have been established by the UBC Library. The Faculty of Graduate Studies has developed regulations that govern innovative thesis formats and media.
When a PhD student has completed a final draft of their thesis and all Supervisory Committee members have approved it the thesis must be sent to The Faculty of Graduate and Postdoctoral Studies (G+PS) for transmittal to the External Examiner and for the final UBC Oral Examination. If a student wishes to proceed directly to the UBC Defense, the Supervisory Committee must agree that the thesis is ready and submit a memo to that effect to the PhD Chair (or Department Head, in cases where the PhD Chair is supervisor).
The thesis transmittal memo and the final thesis are due in the Faculty of Graduate and Postdoctoral Studies a minimum of six weeks before the University final oral examination.
UNIVERSITY FINAL ORAL EXAMINATION
The final step in the Doctoral Program is a formal oral thesis defense administered by the Dean of Graduate and Postdoctoral Studies. Regulations pertaining to the University's final oral examination can be found in a reference booklet entitled " The Final Oral Examination Guide for Doctoral Candidates ".
Important timelines highlighted in the booklet are:
- Three months before the expected completion of the thesis, the Appointment of External Examiner form must be submitted by SCARP to G+PS
- Six weeks before the final oral examination, submit the thesis and departmental memo to G+PS.
- Six weeks is the earliest date that a defense can be scheduled after the thesis has been transmitted to the External Examiner by G+PS.
- Four weeks before the final oral examination, the Research Supervisor must confirm the date and time of the final oral examination and submit the Examination Program and the Approval of University Examiners forms to G+PS.
Timelines are subject to change. Students should check for documentation updates a minimum of six months prior to their expected thesis defense date.