##  [Documents Students Need](/documents) 

This is not an exhaustive archive of every document you'll need to be a SCARP student. Keep a look out for anything given by G+PS, your instructors, or staff during your time here!

## Handbooks





Handbooks represent logistical details and how-to information above and beyond what's available on a website. Once you're a student, you're well-advised to read the handbook(s) applicable to you! While SCARP staff are available to answer enquiries, please orient yourself with your handbook and find answers to your questions here.

Please access handbooks through this page and refer to any broadcast updates, as any of these references are subject to factual updates. Each of these documents are time-stamped, to indicate when the last update was issued.

### Handbooks for SCARP students:

[PhD Students](/sites/default/files/2022-10/scarp_phd_student_handbook_-_as_of_20221021.pdf)

[Graduate Students](/sites/default/files/2023-07/scarp_grad_student_handbook_-_as_of_20230704.pdf)

[Indigenous Community Planning](https://scarp.ubc.ca/sites/default/files/2024-10/SCARP%20ICP%20Handbook%20-%202024.pdf)

[Student-produced PSA Handbook](/sites/default/files/2024-08/PSA%20at%20SCARP%20Welcome%20Handbook%202024%20-%202025.pdf)





## Forms





##### Please download fillable forms before filling them in, as some browsers may experience difficulty filling fields or saving complete forms. 

### MCRP





#### MCRP Program Forms





[Registration / Change of Registration](https://www.grad.ubc.ca/forms/registration-change-registration-form)  
(for course audits and adding/dropping courses after the add/drop deadline)

[Directed Studies Registration](/sites/default/files/2022-10/directed_study_registration_form.pdf)

[Western Deans' Agreement](https://www.grad.ubc.ca/forms/western-deans-agreement-authorization-course-registration)

[Graduate Exchange Agreement](https://www.grad.ubc.ca/forms/graduate-exchange-agreement-authorization-course-registration)

[Internship Agreement](/sites/default/files/2023-06/scarp_internship_agreement_form.pdf)

[Internship learning objectives form](https://scarp.ubc.ca/sites/default/files/2025-07/internship-learning-objectives-form.pdf)

[Internship Waiver](/sites/default/files/2023-06/scarp_internship_waiver_of_liability.pdf)









### MAP / MScP (Research Masters)





#### MAP / MScP PROGRAM FORMS:

[MAP / MScP Program Record - Y1](/sites/default/files/2024-06/Research%20Masters%20Program%20Record%20Form%20Year%201.pdf)

[Change(s) to Supervisory Committee](https://www.grad.ubc.ca/system/files/forms/change_to_supervisory_committee.pdf)

[MAP / MScP - Thesis Defence Booking Form](/sites/default/files/2024-02/map_mscp_thesis_defence_booking_form.pdf)

[Registration / Change of Registration Form](https://www.grad.ubc.ca/forms/registration-change-registration-form)  
(for course audits and adding/dropping courses after the add/drop deadline)

[Directed Studies Registration](/sites/default/files/2022-10/directed_study_registration_form.pdf)

[Western Deans' Agreement](https://www.grad.ubc.ca/forms/western-deans-agreement-authorization-course-registration)

[Graduate Exchange Agreement](https://www.grad.ubc.ca/forms/graduate-exchange-agreement-authorization-course-registration)





### Administrative forms





<a data-drupal-button-link="unit-button" data-drupal-button-link-size="text-xs" data-drupal-button-link-style="unit-button--light" href="" target="_blank">Personal Data Form</a>

[PhD Student Bio Request Form](/scarp-website-bio-request-form-for-phd-candidates "SCARP website bio request form for PhD candidates")

[Room Booking Form](/scarp-room-booking-form "SCARP room booking form")