Dates and Deadlines

All students are responsible for verifying important deadlines such as the add/drop dates for courses, and dates for withdrawal with/without a ‘W' standing. Registration (add/drop & withdrawal) dates are not posted here.  Please refer to the online Student Service Centre Course Schedule.

Doctoral candidates preparing for the final doctoral exam should follow the Doctoral Deadlines, as posted by the Doctoral Exams Unit of Graduate and Postdoctoral Studies. 

Grad Studies Deadlines Centre

NAME Application Deadline DESCRIPTION
Professional Project Booking Deadline

Professional Project Booking Deadline: All forms must be submitted to the SCARP office by 2 pm on the deadline.

Required forms/documents include: signed professional project booking form, exit survey, one PDF copy of professional project (sent via email to the graduate administrator).

All forms are available on the forms page of the SCARP website.

If the documents are not received by the deadline, the student will have to present on the next scheduled project presentation date.

Program Record Submission Deadline

Deadline to submit updated Program Record to the Graduate Administrator. Submissions should be done over email. Required signatures and signed transcript must accompany the form. 


  • January 31, 2017
  • September 29, 2017
  • January 31, 2018
Project Presentation Day

Check with the SCARP office about dates for SCARP Project Presentation Day.

Thesis Submission
Western Deans' Agreement Deadline

The Western Dean's Agreement allows UBC students to take courses for credit at other universities in western Canada.

February, 2017

NAME Application Deadline DESCRIPTION
May Graduation February 24, 2017

May Graduation: Congregation Ceremonies at the Chan Centre for the Performing Arts. Be sure to check schedule for SCARP students.  

June, 2017

NAME Application Deadline DESCRIPTION
Graduation application (for November Graduation) June 15 to September 15, 2017

More information on what is required for graduation in November can be found on the Student Services website.

Orientation for UBC Graduate Students June 8, online webinars begin

Graduate Student Orientation for all new domestic & international graduate students begins in June with online webinars. Welcome for graduate students is August 31, 2017.

July, 2017

NAME Application Deadline DESCRIPTION
Bursary Program at UBC (Winter Session) Deadline for applications is September 15 but we strongly recommend that you apply before July 15

UBC offers non-repayable funding through the UBC Bursary Program. The support eligible students receive is determined by an assessment of financial need, and the difference between the student's costs and resources. Calculations consider education costs and standard allowances for living expenses to determine the total cost of study. This is compared against the student's personal resources (including scholarships), and if the applicant is considered a dependent student, the family's resources are also considered. More information is available from the UBC Bursary Program website.

Your student loans must be confirmed by the bursary deadline of September 15 (Winter) or June 1 (Summer) to be eligible for UBC bursaries. To make sure you meet this deadline, we strongly recommend that you apply by July 15 for Winter session and March 31 for Summer session bursaries.

August, 2017

NAME Application Deadline DESCRIPTION
Progress Reports

Students entering their 3rd year, are required to submit a progress report to SCARP. Progress Reports must be submitted to the SCARP office (to the graduate administrator). 

UBC Welcome and Orientation for new Graduate Students

The Faculty of Graduate and Postdoctoral Studies Orientation website is a wealth of information about UBC for new students.

Vacate WMAX offices August 15, 2017

Student offices in West Mall Annex should be cleared of all personal items by August 15th

September, 2017

NAME Application Deadline DESCRIPTION
Course Withdrawal Dates September 19, 2017

Deadlines for withdrawal from courses without a W standing, please look up your courses in the Course Schedule.

Doctoral Awards: Affiliated Fellowships

Mid September

The Faculty of Graduate and Postdoctoral Studies offers approximately 50 Affiliated Fellowships each year to meritorious students for full-time study and/or research leading to a graduate degree. Awards are made on the basis of academic excellence, with applications open to current and prospective full-time UBC graduate students regardless of citizenship or visa status. Fellowship values range from $175 to $30,000, but most are in the range of $16,000.


Doctoral Awards: SSHRC & Affiliated Fellowships

Mid to Late September

The SSHRC Doctoral Fellowships and Joseph-Armand Bombardier Canada Graduate Scholarships (CGS) Doctoral Scholarships aim to develop research skills and assist in the training of highly qualified personnel by supporting students who demonstrate a high standard of scholarly achievement in undergraduate and graduate studies in the social sciences and humanities. Applicants apply for both awards by completing one application form. If you are eligible for both awards, SSHRC will automatically consider you for both. SCARP Students should contact the Graduate Administrator for information about deadlines and application procedures. 


Fees September 6, 2017

UBC program fees deadlines. Refer to Student Services Dates and Deadlines.

Orientation for SCARP Students September 5-8, 2017

SCARP First Year Orientation. All students are expected to attend Orientation, there are no SCARP classes scheduled in this week. Schedule TBA.

**Be sure you are aware of the start date of your Winter Session Term 1 courses if you are registered in classes outside SCARP .**

SCARP Second Year Orientation TBA. Check with the SCARP office.

Orientation for UBC International Students

UBC offers orientation for all new international graduate students. Check out the International Student Guide.


U-Pass Exemption Deadline September 19, 2017

Last day for eligible students to apply for an exemption from the U-Pass program. Consult U-Pass Eligibility for information and instructions.

November, 2017

NAME Application Deadline DESCRIPTION
November Graduation November 22- 24, 2017

Fall Congregation Ceremony for SCARP students. Check this page for SCARP graduation time.

December, 2017

NAME Application Deadline DESCRIPTION
Graduation application (for May Graduation) December 15, 2017 to February 24, 2018

More information on graduation can be found on the Student Services website.