Dates and Deadlines

All students are responsible for verifying important deadlines such as the add/drop dates for courses, and dates for withdrawal with/without a ‘W' standing. Registration (add/drop & withdrawal) dates are not posted here.  Please refer to the online Student Service Centre Course Schedule.

Doctoral candidates preparing for the final doctoral exam should follow the Doctoral Deadlines, as posted by the Doctoral Exams Unit of Graduate and Postdoctoral Studies. 

NAME Deadline DESCRIPTION
UBC Bursary Program (Summer Session) Sunday, May 1, 2016 to Wednesday, June 1, 2016

UBC offers non-repayable funding through the UBC Bursary Program. The support eligible students receive is determinded by an assessment of financial need, and the difference between the student's costs and resources. Calculations consider education costs and standard allowances for living expenses to determine the total cost of study. This is compared against the student's personal resources (including scholarships), and if the applicant is considered a dependent student, the family's resources are also considered. More information is available from the UBC Bursary Program website.

Summer Session T1 Begins Monday, May 9, 2016

Start of Summer Session Term 1: First day of classes for term running from May 9 to June 16. Dates may vary among individual departments and courses. Refer to the online Course Schedule for specific drop/withdrawal dates.

Fees Payment Due Wednesday, May 11, 2016

Summer Session Term 1: Tuition fees due. Students who have not paid their fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Students will also be assessed a processing fee of $35 and interest will be assessed on the outstanding balance until it is paid in full (see Fees).

Progress Reports Monday, August 15, 2016

Students entering their 3rd year (entry 2014 and earlier), are required to submit a progress report to SCARP. Progress  Reports must be submitted by 2 pm to the SCARP office (to the graduate administrator). 

 

Project Presentation Day Tuesday, August 23, 2016 to Wednesday, August 24, 2016

SCARP Project Presentation Day – Tuesday August 23rd and Wednesday August 24th

Final Dissertation and Thesis Submission Wednesday, August 31, 2016

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate and Postdoctoral Studies for August 31 program end date. Must be approved and accepted by 4:00 pm Students who meet this deadline will not be assessed tuition and student fees for 2016/17 Winter Session Term 1.

IMPORTANT: For students planning for degree granting in September 2016, the deadline for acceptance of theses and dissertations is Friday, 12 August 2016.

Academic Year ends Wednesday, August 31, 2016

2015/2016 Academic Year ends

Graduation Application Deadline Wednesday, August 31, 2016

Graduation Application Deadline: Last day for degree granting and Congregation applications to be submitted to Enrolment Services. Congregation ceremony will be in November 2016. Application is made through the Student Service Centre

New Academic Year Begins Thursday, September 1, 2016

2016/2017 Academic Year begins

UBC Graduate Student Orientation Thursday, September 1, 2016

Graduate Student Orientation for all new domestic & international graduate students.

SCARP Second Year Orientation Thursday, September 1, 2016

Second Year Master's student orientation. 

ACTUAL DATE AND TIME TBA. please confirm with SCARP office.

Labour Day Holiday Monday, September 5, 2016

Labour Day. University closed. 

SCARP First Year Orientation Tuesday, September 6, 2016 to Friday, September 9, 2016

SCARP First Year Orientation. NO SCARP CLASSES THIS WEEK.

Schedule TBA.

**If you are registered in classes outside SCARP (e.g. CIVL 586), please note that September 6th is the start of Winter Session Term 1 courses.**

UBC International Student Orientation Tuesday, September 6, 2016

International Student Welcome

 

Fees Payment Due Wednesday, September 7, 2016

Last day for payment of first instalment of fees for registration and course changes made before September 1. Students who have not paid their fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Students will also be assessed a processing fee of $35 and interest will be assessed on the outstanding balance until it is paid in full (see Fees).

SCARP Term 1 begins Monday, September 12, 2016

Winter Session Term 1 SCARP classes commence.

Professional Project Booking Deadline Tuesday, September 13, 2016

Professional Project Booking Deadline: All forms must be submitted by 2 pm for professional project presentations on September 20.

Required forms/documents include: signed professional project booking form, exit survey, one PDF copy of professional project (sent via email to the graduate administrator).

All forms are available on the forms page of the SCARP website.

If the documents are not received by the deadline, the student will have to present on the next scheduled project presentation date.

Project Presentation Day Tuesday, September 20, 2016

SCARP Project Presentation Day - Presentation Schedule TBA.

U-Pass Exemption Deadline Tuesday, September 20, 2016

Last day for eligible students to apply for an exemption from the U-Pass program. Consult U-Pass Eligibility for information and instructions.

Program Record Submission Deadline Tuesday, September 27, 2016

Deadline to submit updated Program Record to the Graduate Administrator. Submissions should be done over email. Required signatures and signed transcript must accompany the form. 

Deadlines:

  • September 29, 2015
  • January 26, 2016
  • September 27, 2016
  • January 31, 2017
Program Record Submission Deadline Tuesday, September 27, 2016

Deadline to submit updated Program Record to the Graduate Administrator. Submissions should be done over email. Required signatures and signed transcript must accompany the form. 

Fees Payment Due Wednesday, October 5, 2016

Last day for payment of fees for any fee assessments incurred between September 1 and September 30. Students who have not paid their fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Students will also be assessed a processing fee of $35 and interest will be assessed on outstanding balance until it is paid in full (see Fees).

Thanksgiving Day Holiday Monday, October 10, 2016

Thanksgiving Day holiday. University closed.

Western Deans' Agreement Deadline Wednesday, October 12, 2016

Western Deans' Agreement for Term 2 courses is due at the SCARP office today.

Final Dissertation and Thesis Submission Friday, October 21, 2016

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate and Postdoctoral Studies for November graduation. Must be approved and accepted by 4:00 pm.

**Theses and dissertations should be submitted for 3-5 business days before the deadline**

Sponsored Fees Deadline Tuesday, November 1, 2016

Last day for sponsored students to submit application to have fees billed to a sponsoring organization. Students who do not submit their applications by the deadline will be required to pay the first instalment of tuition fees by September 7 to avoid financial hold procedure (see Fees).

Rembrance Day Holiday Friday, November 11, 2016

Remembrance Day holiday. University Closed.

November Graduation Wednesday, November 23, 2016 to Friday, November 25, 2016

Fall Congregation Ceremony for SCARP students. 

Last day of classes T1 Friday, December 2, 2016

Last day of classes for courses in Term 1. 

Final Papers Due Monday, December 12, 2016

Term 1 final papers due (unless an earlier date is specified by instructor).

Graduation Application Opens Thursday, December 15, 2016

Application for February 2016 degree granting and May 2016 Congregation opens.

Christmas Break - SCARP Office Closed Friday, December 23, 2016 to Monday, January 2, 2017

SCARP office is closed for Christmas Break from 12 noon on Friday, December 23rd to Monday, January 2, 2017. Term 2 begins January 3, 2017.

Boxing Day holiday Monday, December 26, 2016

Boxing Day Holiday. University closed.

Christmas Day holiday Tuesday, December 27, 2016

Christmas Day statutory holiday (in lieu of Christmas Day). University closed.

Grades Deadline Saturday, December 31, 2016

Deadline for faculty to submit grades (can submit directly on Faculty Service Center)

New Year’s Day holiday Monday, January 2, 2017

New Year’s Day statutory holiday (in lieu of New Year's Day). University closed.

Winter Session T2 begins Tuesday, January 3, 2017

Winter Session Term 2 classes commence.

Fees Payment Due Thursday, January 5, 2017

Last day for payment of second instalment of fees for registration and course changes made on or before December 31. Students who have not paid their fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released and graduation diplomas will be withheld. Student will also be assessed a processing fee of $35 and interest will be assessed on the outstanding balance until it is paid in full (see Fees).

Final Dissertation and Thesis Submission Friday, January 6, 2017

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate and Postdoctoral Studies for December 31 program end date. Must be approved and accepted by 4:00 pm. Students who meet this deadline will not be assessed tuition and student fees for 2016/17 Winter Session Term 2.

**Theses and dissertations should be submitted for 3-5 business days before the deadline**

U-Pass Exemption Deadline Tuesday, January 17, 2017

Last day for eligible students to apply for an exemption from the U-Pass program. Consult U-Pass Eligibility for information and instructions.

Graduation Application Deadline Friday, January 20, 2017

Graduation Application Deadline: Last day for applications for degree granting and Congregation to be submitted to Enrolment Services by all graduate students expecting to have degrees granted in February 2017. Congregation ceremony will be in May 2017. Application is made through the Student Service Centre

Final Dissertation and Thesis Submission Friday, January 20, 2017

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate and Postdoctoral Studies for February degree granting. Must be approved and accepted by 4:00 pm.

**Theses and dissertations should be submitted 3-5 business days before the deadline**

Graduation Application Opens Saturday, January 21, 2017

Application for May degree granting and May Congregation opens.

Program Record Submission Deadline Tuesday, January 31, 2017

Deadline to submit updated Program Record to the Graduate Administrator. Submissions should be done over email. Required signatures and signed transcript must accompany the form. 

Deadlines:

  • January 31, 2017
  • September 29, 2017
  • January 31, 2018

 

Program Record Submission Deadline Tuesday, January 31, 2017

Deadline to submit updated Program Record to the Graduate Administrator. Submissions should be done over email. Required signatures and signed transcript must accompany the form. 

Deadlines:

  • September 29, 2015
  • January 26, 2016
  • September 27, 2016
  • January 31, 2017
Western Deans' Agreement Deadline Friday, February 3, 2017

Western Deans' Agreement for Summer courses due in the SCARP office today. 

Fees Payment Due Friday, February 3, 2017

Last day for payment of fees for any fee assessments incurred between January 1 and January 31. Students who have not paid their fees will be placed on financial hold: further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Students will also be assessed a processing fee of $35 and interest will be assessed on the outstanding balance until it is paid in full (see Fees).

Family Day Holiday Monday, February 13, 2017

Family Day holiday. University closed. 

Brahm Wiesman Memorial Scholarship 2017 Tuesday, February 14, 2017

Brahm Wiesman, Director of UBC's School of Community and Regional Planning from 1978 to 1987, initiated the first major overseas development projects of SCARP and the Centre for Human Settlements.

As a result of his work, CHS was designated a Centre of Excellence by the Canadian International Development Agency in 1990.

Madge Wiesman, with support from friends, Brahm's colleagues, and former students, has endowed a scholarship in his memory.

Reflecting Brahm Wiesman's own international research interests, the scholarship supports thesis-related travel to a country in Asia, or elsewhere in the Global South.

The value of each award is approximately $3,000.

Funds will be disbursed after April 1, 2017 for travel expenses claimed in accordance with UBC rules.

Application and selection procedures:

Applications for an award should be submitted as a PDF attachment with an email to the SCARP office.

Applications should include:

* Research prospectus (maximum 4 pages)
* Student's one-page resume or cv, including information on other scholarships awarded
* Copy of transcript of marks for SCARP courses taken
* Letter of support by student's SCARP research supervisor
* Name and affiliation of researcher overseas who has agreed to act as sponsor for the research.

Mid-term break - SCARP office remains open Monday, February 20, 2017 to Friday, February 24, 2017

Mid-term break. No Classes. SCARP office remains open. 

Sponsored Fees Deadline Friday, March 31, 2017

Last day for sponsored students to submit application to have fees billed to a sponsoring organization for Summer Session Terms 1 and 2 (May to August) tuition fees. Students who do not submit their applications by the deadline will be required to pay their tuition fees by payment due dates to avoid financial hold procedures (see Fees).

Grades Deadline Friday, April 7, 2017

Faculty: Deadline to submit grades for students graduating in May 2017. 

Last day of classes Friday, April 7, 2017

Last day of classes for courses in Term 2. 

Graduation Application Deadline Thursday, April 13, 2017

Graduation Application Deadline: Last day for applications for degree conferral and Congregation to be submitted to Enrolment Services by all graduate students expecting to graduate in May 2017. Application is made through the Student Service Centre

Final Dissertation and Thesis Submission Thursday, April 13, 2017

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate and Postdoctoral Studies for May 2017 graduation and the April 30, 2017 program end date. Must be approved and accepted by 4:00 pm.

Theses and dissertations should be submitted for 3-5 business days before the deadline

**This is the last date to meet the deadline for May 2016 degree granting and Congregation** April 29th is the last date to meet the deadline for the April 30th, 2016 program end date. Students whose submission by April 29th completes degree program requirements will not be responsible for paying tuition/fees for the summer session.

Good Friday Holiday Friday, April 14, 2017

Good Friday holiday. University Closed. 

Easter Monday Holiday Monday, April 17, 2017

Easter Monday holiday. University Closed. 

Final Papers Due Monday, April 17, 2017

Term 2 final papers due (unless an earlier date is specified by instructor). 

Final Dissertation and Thesis Submission Friday, April 28, 2017

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate and Postdoctoral Studies for April 30, 2017 program end date. Must be approved and accepted by 4:00 pm.

Theses and dissertations should be submitted for 3-5 business days before the deadline.

**This is the last date to meet the deadline for the April 30th, 2017 program end date. Students whose submission completes degree program requirements will not be responsible for paying tuition/fees for the summer session.** April 13th is the last date to meet the deadline for May 2017 degree granting and Congregation.

Grades Deadline Sunday, April 30, 2017

Faculty: Deadline to submit grades (grades for students graduating in the spring are due by April 7)

Summer Session T1 Begins Monday, May 15, 2017

Start of Summer Session Term 1: First day of classes for term running from May 15 to June 22. Dates may vary among individual departments and courses. Refer to the online Course Schedule for specific drop/withdrawal dates.

Fees Payment Due Wednesday, May 17, 2017

Summer Session Term 1: Tuition fees due. Students who have not paid their fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Students will also be assessed a processing fee of $35 and interest will be assessed on the outstanding balance until it is paid in full (see Fees).

Victoria Day Holiday Monday, May 22, 2017

Victoria Day holiday. University closed. 

May Graduation Wednesday, May 24, 2017 to Thursday, June 1, 2017

May Graduation: Congregation Ceremonies at the Chan Centre for the Performing Arts. Be sure to check schedule for SCARP students.  

Graduation Application Opens Thursday, June 15, 2017

Application for September degree granting and November Congregation opens.

Canada Day Holiday Saturday, July 1, 2017

Holiday in lieu of Canada Day. University closed.

Summer Session T2 Begins Tuesday, July 4, 2017

Start of Summer Session Term 2. First day of classes for term running from July 4 to August 11. Dates may vary according to individual departments and classes. Refer to the online Course Schedule for specific drop/withdrawal dates.

Sponsored Fees Deadline Tuesday, August 1, 2017

Last day for sponsored students to submit application to have fees billed to a sponsoring organization. Students who do not submit their applications by the deadline will be required to pay the first instalment of tuition fees by September to avoid financial hold procedure (see Fees).

BC Day Holiday Monday, August 7, 2017

BC Day holiday. University closed.

Vacate WMAX offices Friday, August 11, 2017

Second year master’s students to vacate their offices in WMAX on or before this date

Final Dissertation and Thesis Submission Friday, August 11, 2017

Final Dissertation and Thesis Submission: Last day for final master's theses and doctoral dissertations to be accepted by Graduate and Postdoctoral Studies for September 2016 degree granting. Must be approved and accepted by 4:00 pm.

**Theses and dissertations should be submitted for 3-5 business days before the deadline**

Tuition Fees Payroll Deduction Deadline Friday, August 11, 2017

Last day for Graduate Students employed as Teaching and Research Assistants to apply for payroll deduction of Winter Session tuition fees.

Fee Deferment Deadline Friday, August 11, 2017

Last day for students who hold major external graduate or undergraduate fellowships to apply for Winter Session fee deferments.

Progress Reports Monday, August 21, 2017

Students entering their 3rd year, are required to submit a progress report to SCARP. Progress  Reports must be submitted by 2 pm to the SCARP office (to the graduate administrator). 

Doctoral Awards: Affiliated Fellowships Friday, September 1, 2017

The Faculty of Graduate and Postdoctoral Studies offers approximately 50 Affiliated Fellowships each year to meritorious students for full-time study and/or research leading to a graduate degree. Awards are made on the basis of academic excellence, with applications open to current and prospective full-time UBC graduate students regardless of citizenship or visa status. Fellowship values range from $175 to $30,000, but most are in the range of $16,000.

DEADLINE IS USUALLY MID- TO LATE SEPTEMBER please confirm with SCARP office.

Doctoral Awards: SSHRC & Affiliated Fellowships Friday, September 1, 2017

The SSHRC Doctoral Fellowships and Joseph-Armand Bombardier Canada Graduate Scholarships (CGS) Doctoral Scholarships aim to develop research skills and assist in the training of highly qualified personnel by supporting students who demonstrate a high standard of scholarly achievement in undergraduate and graduate studies in the social sciences and humanities. Applicants apply for both awards by completing one application form. If you are eligible for both awards, SSHRC will automatically consider you for both. SCARP Students should contact the Graduate Administrator for information about deadlines and application procedures. 

DEADLINE IS USUALLY MID- TO LATE SEPTEMBER, please confirm with SCARP office.